User roles provide a mechanism to allow groups of users different levels of access and permissions within your LifeDesk. Roles essentially dictate what a member can and can't do on your site. The following roles are available on your site:
Visitors to your site are automatically given the role of 'anonymous user', that is a user that has not logged in to your site, has limited access, and usually does not have permission to modify content on your site.
All site members are automatically given the basic default role of 'authenticated user' and this will apply every time they log in to the site. In addition to being able to log in to the site, authenticated users can post comments, but they do not have permissions to add or change content or site settings.
If you create a LifeDesk you are the 'Site Owner' and you are automatically assigned an 'owner' role (you cannot currently change your LifeDesk's owner). As site owner you have access to all available LifeDesk features, with permissions to alter site settings, add or modify content, create user accounts and assign roles other site members. As site owner you also have the option to delete your site.
Owners have all permissions available to contributors, editors and administrators.
Members with administrator roles have many of the same access rights as owners, with the exception of being able to delete the LifeDesk. Administrators have all permissions available to contributors and editors. Administrator roles include assigning editor and contributor roles to other site members, creating new users, modifying site settings, add or modifying any content on the site, configuring content (e.g. chapter configurations for taxon descriptions), and settin up content export to EOL. Administrators can also assign and modify the accounts of other site administrators (members with administrator role).
Editors have control over content, but not over site settings. Editors can modify any LifeDesk content, including biological classifications and other classifications and tags.
Editors have all permissions available to contributors.
Contributors have a basic level of access to add content to a LifeDesk. They can create and modify any content that they have authored such as taxon descriptions, images and bibliographic items. Contributors cannot however edit any content that has been created by another member. Contributors also cannot modify a LifeDesks biological classification or other tags.
Assigning or removing members from roles
The LifeDesk owner and any member with an administrator role can assign or remove non administrator members from a contributor or editor role group. Owners can also assign or remove members from the administrator role group:
- Log in to your site.
- Select 'Members' from the main navigation menu, a list of current site members will appear.
- Select a member's name from the list whose role you would like to modify, their profile page will appear.
- Select 'Edit' from the tabs above their profile information, their 'Account' settings will appear.
- Scroll down to the section 'Roles' in their account settings, a list of available roles is shown, each with a check box.
- Check the box next to the role you would like that member to have, or uncheck to remove a role.
- Save the new settings.
- Next time that member logs into the site they should be able to access all settings and functions allowed for the role you have specified.